What is recorded

Short answer: while the tracker is in the Recording state, it captures what's on your screen and the app or site in focus, and — only inside configured meeting apps — microphone audio.

Long answer follows.

On by default while you're recording

• Screen content. The tracker periodically captures the visible contents of your screen, analyses what's there (window titles, page titles, any text it can read), and assigns each segment a productivity score from 1 (distraction) to 5 (highly productive).
• Active app or browser tab. Which application is in the foreground, plus — for browsers — the URL of the focused tab, if your org granted the macOS Accessibility permission.
• Keyboard / mouse activity level. Whether you've been typing / clicking / scrolling, used to distinguish active work from idle time. The tracker does not record keystrokes themselves or what you typed.

Conditional capture

• Screen recording video. Captured continuously during a session, then either kept or thrown away after analysis depending on your org's recording mode. Most orgs run on Record Only, which throws the video away.
• Meeting audio. Only when a configured meeting app (Zoom, Meet, Teams, …) is in focus and the microphone is actively in use. See Meeting capture.

Never captured

• Anything while the tracker is Paused or signed out.
• Anything while you're outside a meeting app, for the microphone.
• Your passwords. Password fields are not extracted from the screen.
• Content from apps / sites covered by sensitive-app rules. When a sensitive-app rule fires (Banking, Payroll, HR, Health, Adult, or a custom rule), the screen-recording video is blacked out for that segment and window titles are not sent for analysis. See Sensitive-app censoring.
• Other devices. Only the computer where the tracker is installed produces data. Your phone, your tablet, and any other computer without the tracker are invisible to ScreenJournal.

Where the data lives

• On your computer: recordings and pending uploads stay in a local cache. The cache is trimmed automatically — see On-device storage.
• In the cloud: uploaded segments, productivity scores, app / site logs, and (if enabled) meeting transcripts are stored in ScreenJournal's backend so your manager can review them.

Both your manager and you can view your activity in the web dashboard. Other employees in your org cannot see your data — only the org's owners and managers can.

Visibility you have over yourself

You can see exactly what your manager sees about you:

• Open the ScreenJournal web app.
• Open Activity in the sidebar.
• You'll see your own timeline and your weekly ranking.

If something looks wrong, ask your manager to correct it — they can record a timeline correction that updates the score and teaches the AI for next time.

How to be sure capture is off

When you want to be certain the tracker isn't capturing anything:

• Press Pause if it's available on your tracker (the Pause button is greyed out only if your org has Force tracking on).
• Sign out if that's available (greyed out only if your org has Prevent sign out).
• Quit the app if that's available (greyed out only if your org has Force the app to always run).

If all three of those are disabled by your org policy and you still need to take a break, talk to your manager. Pause / sign-out exceptions can always be granted manually by an admin.

Related

• Sensitive-app censoring — content ScreenJournal automatically blacks out.
• Meeting capture — when and how audio is recorded.
• On-device storage — how big the local cache gets and how it's cleaned up.