Meeting capture

If your organisation has audio capture enabled, the tracker can record and transcribe meetings — but only inside meeting apps and only while the microphone is actively in use.

When the microphone is on

The tracker opens the microphone only when both are true:

1. You currently have a meeting app in focus. The list of meeting apps lives in the tracker's own settings — common defaults include Zoom, Google Meet, Microsoft Teams, and Slack huddles. Your manager may have locked this list so it can't be edited.
2. The operating system reports the microphone as in use (e.g. by that meeting app).

If either condition is false, the microphone is closed. The tracker does not record ambient audio in your office, at lunch, or while you're using non-meeting apps.

You always see when it's recording

Whenever the microphone is active for ScreenJournal, the tracker shows a clear indicator:

• A different icon in your menu bar / tray.
• A label inside the tracker window: Capturing meeting audio.

This is intentional — you should never be uncertain about whether the mic is recording.

What happens to the audio

Two things, depending on your org's audio recording mode:

• Record + Transcribe — the audio is recorded long enough to be transcribed, then the audio file is thrown away. Only the transcript is kept.
• Record + Transcribe + Save — the audio file is kept along with the transcript. Your manager can play it back from the dashboard.
• Disabled — neither audio nor transcripts are produced. The microphone is never opened.

Your org's current setting is visible inside the tracker's About this policy panel.

Multi-person meetings

If you and one of your teammates are both in the same meeting and both tracked, each of you produces an independent audio / transcript stream. The dashboard groups the streams into a single "meeting" card showing all participants who were tracked.

People in the meeting who aren't on ScreenJournal aren't recorded by your tracker — your tracker only captures audio from your machine.

What your manager sees

For each meeting:

• The transcript with speaker turns.
• The audio file (if the mode is Record + Transcribe + Save).
• The meeting app the audio came from.
• The participants ScreenJournal could identify.

See the manager-side write-up at Meetings (audio).

If you don't want a particular meeting recorded

You have two options:

• Press Pause on the tracker before the meeting starts. This stops all recording — screen and audio. If pausing is disabled by your policy, you can ask your manager to add a one-off exception.
• Don't use a meeting app on the allowlist. Audio capture never triggers for apps not on the meeting-app allowlist.

In either case, talk to your manager — they have full visibility into which meetings are captured and they're usually happy to exclude specific situations.