On-device storage
The tracker keeps recordings on your computer in a local cache. The cache is cleaned up automatically; you don't have to manage it by hand.
How big does it get?
Bounded by two limits, both set in your org's data retention policy:
- Retention period — older recordings are deleted after a configured number of days (default 3 days).
- Max local storage — total disk space used by the cache is capped (default 5 GB). When the cap is reached, the oldest recordings are deleted first.
The smaller of the two limits wins. With default settings, your machine will rarely have more than 5 GB of cached recordings, even if you record continuously for weeks.
When the cache is actually big
The cache is meaningfully larger when:
- Your org's screen recording mode is set to Record + Save (keeps all video, not just analysis).
- Your retention period or disk cap has been raised above the defaults.
- You've been offline for a while — the cache stops trimming uploaded files until they actually upload.
Checking how much you're using
Click the tracker icon in your menu bar / tray. The status panel shows Local storage used with a current number.
If you ever need to clear the cache by hand — for example, before returning a company laptop — sign in to your manager's machine and have them deactivate your account, or ask your manager to enable the one-time admin sign-out from your tracker.
What's in the cache
- Captured screen segments waiting to be uploaded.
- Cached productivity-analysis results (so the tracker doesn't re-analyse the same segment twice if it has to retry).
- Local meeting-audio buffers while the audio is being transcribed.
- Your sign-in token.
None of this is shared between users on the same machine — if two people sign in to the tracker on the same computer, each has their own cache. (Most policies discourage this; ask your manager if your org's setup requires it.)
Going offline
Short offline periods (Wi-Fi drops, plane mode for a few hours) are fine — the cache buffers everything and uploads when you reconnect.
Long offline periods (multi-day) are also fine, as long as your retention period and disk cap are large enough. If you typically work offline for a week and your retention is the default 3 days, some of the early segments will be deleted before they get a chance to upload. Talk to your manager about raising the retention window if that's your situation.
Privacy in the cache
The cache is local to your account on your computer. ScreenJournal doesn't expose its contents through any in-product UI — your manager doesn't browse your local files. They only see what has been uploaded and analysed.
If you're worried about anything specific in the cache:
- Press Pause before the activity you want to keep out.
- Or use Sensitive-app rules to have your manager add a rule for the app you're worried about, so it's automatically censored.