Invite your team

Once your org exists you can start bringing employees in. ScreenJournal supports three invitation methods — pick whichever fits how your company already communicates.

You'll find these on Step 1 of the onboarding wizard when you first sign up, and afterwards on the Members page in the sidebar.

Method 1 — Email invitations

The most common method. ScreenJournal sends each employee a personal email with a sign-up link.

1. Open Members → Invite.
2. Type the email address of each employee (or paste a comma- or newline-separated list).
3. Optionally pick a team to pre-assign them to.
4. Click Send invites.

Each employee gets an email that says (roughly):

"Your manager has invited you to ScreenJournal. Click below to create your account."

The link in that email carries a referral code that automatically attaches the new account to your org — the employee doesn't have to type your org name anywhere.

You can see pending invitations on the same page; they live in a Pending tab until the employee actually signs up.

Method 2 — Org-wide invite link

A single link you can share once and reuse for everyone.

1. Open Members → Invite.
2. Find the Organisation invite link row.
3. Click Generate link if it doesn't exist yet, then Copy link.
4. Paste the link into Slack, Microsoft Teams, an email blast, your internal wiki, or wherever your team already lives.

Anyone who follows the link is taken to a sign-up page pre-wired to your org. They still create their own password.

Method 3 — Team join links

The same idea as Method 2, but per team. New members coming in via a team link automatically belong to that team and pick up the team's desktop-policy overrides on day one.

1. Make sure you have at least one team. Create teams from the Members → Teams tab.
2. For the team you want, click Generate link in the Team invite link row.
3. Copy the link and share it with the people who should be in that team.

If you'd rather not share a long URL, use Create join code instead — that produces a short alphanumeric code your employees can enter on the sign-up page.

What the employee sees

Whichever method you use, the employee ends up on the same sign-up page. They enter their name, email, and password, and they land inside your organisation. No manual approval step is required.

After signing up, the employee:

1. Opens the Downloads page on the web app.
2. Installs the tracker for their OS.
3. Signs in to the tracker with the same email and password.
4. Hits Play to start their day.

For a longer version they can read themselves, send them to Accepting an invite.

Managing pending and existing members

Back on the Members page you can:

• See Active members and their current status (signed in, currently recording, last seen).
• See Pending invitations and resend or delete them.
• Deactivate a member — keeps their historical data but stops their tracker from uploading new activity.
• Promote a member to owner, or demote an owner back to member.
• Trigger a password reset email for a member who's locked themselves out.

Next steps

• Configure your desktop policy so you control how the trackers behave on every machine.
• Dashboard tour — start reading what your team is doing.